In 2019, the GSMA Content Team managed over 2000 speakers, close to 500 hours of content across 3 MWC editions, 7 Mobile 360 Series and 3 4YFN events. As we gear up for 2020, we would like to take some time to offer our insights into making your speaking experience as smooth and successful as possible.
For all our events, we send out a detailed speaker guideline document in the weeks/months pre-event. This document includes all the logistical information you will need for your speakership, including important specifications for presentations. It is essential you refer to these guidelines and provide your presentation materials by the set deadline. This deadline ensures our production teams have time to load and test all content prior to the event, and gives enough time for us to flag any issues with you in time for you to make edits before your session. Some of the common issues we encounter are;
We encourage you to arrange a rehearsal or stage familiarisation visit. Stage familiarisation visits typically only take 15 minutes and are a great chance to see the stage layout, meet the production team and ask any questions you may have. Familiarisation calm the nerves on the day, when there is a lot to take in and you need to remain focused on your presentation objectives and delivery.
Rehearsal slots typically last for around 30-60 minutes. It’s a chance to practice any video cues with the production team, check your slides are displaying correctly on the auditorium screens, and have a run through of any demos you included in your presentation and get your bearings on stage.
Timing is key at events, be that arriving on time for you 30minute pre-session meeting, or during your session. We ask all of our speakers, regardless of their stage time, to arrive at the speaker suite 30 minutes before the start of their session. This is to ensure there is opportunity to brief and mic them ahead of time ensuring the session starts on time.
During the session it is essential you keep an eye on the countdown clock to keep your presentation to the agreed length. Going over your time has a domino effect on the rest of the day’s sessions.
Key points to remember when planning your outfit:
A few things to be mindful of:
Speakers and their companies can build a lot of buzz, and gain greater benefits from the audience beyond the auditorium, if you promote your involvement in the event through social media. With all of our events we send a “Speaker Next Steps” document including some promotional banners, the event hashtag, and some example posts for your social media. With the tags included the GSMA Social Media team can also pick up on these messages and spread them further.
As always, as you prepare for your sessions and have any questions on how to prepare for your speaker slot then do please get in touch with the team!